🚸(frontend) clarify transcription/recording access restrictions in UI

Make it explicit that non-owner/admin users cannot enable transcription.
Beta feature behavior that may change in future versions.

src/frontend/src/features/recording/components/TranscriptSidePanel.tsx

@@ -10,6 +10,7 @@ import {
   useIsRecordingTransitioning,
   useStartRecording,
   useStopRecording,
+  useHasFeatureWithoutAdminRights,
 } from '../index'
 import { useEffect, useMemo, useState } from 'react'
 import { ConnectionState, RoomEvent } from 'livekit-client'
@@ -42,6 +43,12 @@ export const TranscriptSidePanel = () => {
     RecordingMode.Transcript,
     FeatureFlags.Transcript
   )
+
+  const hasFeatureWithoutAdminRights = useHasFeatureWithoutAdminRights(
+    RecordingMode.Transcript,
+    FeatureFlags.Transcript
+  )
+
   const roomId = useRoomId()
 
   const { mutateAsync: startRecordingRoom, isPending: isPendingToStart } =
@@ -134,30 +141,54 @@ export const TranscriptSidePanel = () => {
       />
       {!hasTranscriptAccess ? (
         <>
-          <Text>{t('beta.heading')}</Text>
-          <Text
-            variant="note"
-            wrap={'pretty'}
-            centered
-            className={css({
-              textStyle: 'sm',
-              marginBottom: '2.5rem',
-              marginTop: '0.25rem',
-            })}
-          >
-            {t('beta.body')}{' '}
-            <A href={CRISP_HELP_ARTICLE_TRANSCRIPT} target="_blank">
-              {t('start.linkMore')}
-            </A>
-          </Text>
-          <LinkButton
-            size="sm"
-            variant="tertiary"
-            href={BETA_USERS_FORM_URL}
-            target="_blank"
-          >
-            {t('beta.button')}
-          </LinkButton>
+          {hasFeatureWithoutAdminRights ? (
+            <>
+              <Text>{t('notAdminOrOwner.heading')}</Text>
+              <Text
+                variant="note"
+                wrap="balance"
+                centered
+                className={css({
+                  textStyle: 'sm',
+                  marginBottom: '2.5rem',
+                  marginTop: '0.25rem',
+                })}
+              >
+                {t('notAdminOrOwner.body')}
+                <br />
+                <A href={CRISP_HELP_ARTICLE_TRANSCRIPT} target="_blank">
+                  {t('notAdminOrOwner.linkMore')}
+                </A>
+              </Text>
+            </>
+          ) : (
+            <>
+              <Text>{t('beta.heading')}</Text>
+              <Text
+                variant="note"
+                wrap={'pretty'}
+                centered
+                className={css({
+                  textStyle: 'sm',
+                  marginBottom: '2.5rem',
+                  marginTop: '0.25rem',
+                })}
+              >
+                {t('beta.body')}{' '}
+                <A href={CRISP_HELP_ARTICLE_TRANSCRIPT} target="_blank">
+                  {t('start.linkMore')}
+                </A>
+              </Text>
+              <LinkButton
+                size="sm"
+                variant="tertiary"
+                href={BETA_USERS_FORM_URL}
+                target="_blank"
+              >
+                {t('beta.button')}
+              </LinkButton>
+            </>
+          )}
         </>
       ) : (
         <>

src/frontend/src/features/recording/hooks/useHasFeatureWithoutAdminRights.ts

@@ -0,0 +1,22 @@
+import { useFeatureFlagEnabled } from 'posthog-js/react'
+import { useIsAnalyticsEnabled } from '@/features/analytics/hooks/useIsAnalyticsEnabled'
+import { RecordingMode } from '../types'
+import { useIsRecordingModeEnabled } from './useIsRecordingModeEnabled'
+import { useIsAdminOrOwner } from '@/features/rooms/livekit/hooks/useIsAdminOrOwner'
+import { FeatureFlags } from '@/features/analytics/enums'
+
+export const useHasFeatureWithoutAdminRights = (
+  mode: RecordingMode,
+  featureFlag: FeatureFlags
+) => {
+  const featureEnabled = useFeatureFlagEnabled(featureFlag)
+  const isAnalyticsEnabled = useIsAnalyticsEnabled()
+  const isRecordingModeEnabled = useIsRecordingModeEnabled(mode)
+  const isAdminOrOwner = useIsAdminOrOwner()
+
+  return (
+    (featureEnabled || !isAnalyticsEnabled) &&
+    isRecordingModeEnabled &&
+    !isAdminOrOwner
+  )
+}

src/frontend/src/features/recording/index.ts

@@ -3,6 +3,7 @@ export { useIsRecordingModeEnabled } from './hooks/useIsRecordingModeEnabled'
 export { useIsRecordingTransitioning } from './hooks/useIsRecordingTransitioning'
 export { useHasRecordingAccess } from './hooks/useHasRecordingAccess'
 export { useIsRecordingActive } from './hooks/useIsRecordingActive'
+export { useHasFeatureWithoutAdminRights } from './hooks/useHasFeatureWithoutAdminRights'
 
 // api
 export { useStartRecording } from './api/startRecording'

src/frontend/src/locales/de/rooms.json

@@ -223,6 +223,11 @@
       "loading": "Transkription wird gestartet",
       "linkMore": "Mehr erfahren"
     },
+    "notAdminOrOwner": {
+      "heading": "Zugriff eingeschränkt",
+      "body": "Aus Sicherheitsgründen kann nur der Ersteller oder ein Administrator des Meetings eine Transkription (Beta) starten.",
+      "linkMore": "Mehr erfahren"
+    },
     "stop": {
       "heading": "Transkription läuft...",
       "body": "Die Transkription deines Meetings läuft. Du erhältst das Ergebnis per E-Mail, sobald das Meeting beendet ist.",
@@ -254,6 +259,11 @@
       "loading": "Aufzeichnung wird gestartet",
       "linkMore": "Mehr erfahren"
     },
+    "notAdminOrOwner": {
+      "heading": "Zugriff eingeschränkt",
+      "body": "Aus Sicherheitsgründen kann nur der Ersteller oder ein Administrator des Meetings eine videoaufnahme (Beta) starten.",
+      "linkMore": "Mehr erfahren"
+    },
     "stopping": {
       "heading": "Daten werden gespeichert…",
       "body": "Sie können das Meeting verlassen, wenn Sie möchten; die Aufzeichnung wird automatisch beendet."

src/frontend/src/locales/en/rooms.json

@@ -223,6 +223,11 @@
       "loading": "Transcription starting",
       "linkMore": "Learn more"
     },
+    "notAdminOrOwner": {
+      "heading": "Restricted Access",
+      "body": "For security reasons, only the meeting creator or an admin can start a transcription (beta).",
+      "linkMore": "Learn more"
+    },
     "stop": {
       "heading": "Transcription in progress...",
       "body": "The transcription of your meeting is in progress. You will receive the result by email once the meeting is finished.",
@@ -254,6 +259,11 @@
       "loading": "Recording starting",
       "linkMore": "Learn more"
     },
+    "notAdminOrOwner": {
+      "heading": "Restricted Access",
+      "body": "For security reasons, only the meeting creator or an admin can start a recording (beta).",
+      "linkMore": "Learn more"
+    },
     "stopping": {
       "heading": "Saving your data…",
       "body": "You can leave the meeting if you wish; the recording will finish automatically."

src/frontend/src/locales/fr/rooms.json

@@ -223,6 +223,11 @@
       "loading": "Démarrage de la transcription",
       "linkMore": "En savoir plus"
     },
+    "notAdminOrOwner": {
+      "heading": "Accès restreint",
+      "body": "Pour des raisons de sécurité, seul le créateur ou un administrateur de la réunion peut lancer une transcription (beta).",
+      "linkMore": "En savoir plus"
+    },
     "stop": {
       "heading": "Transcription en cours …",
       "body": "La transcription de votre réunion est en cours. Vous recevrez le resultat par email une fois la réunion terminée.",
@@ -254,6 +259,11 @@
       "loading": "Démarrage de l'enregistrement",
       "linkMore": "En savoir plus"
     },
+    "notAdminOrOwner": {
+      "heading": "Accès restreint",
+      "body": "Pour des raisons de sécurité, seul le créateur ou un administrateur de la réunion peut lancer un enregistrement (beta).",
+      "linkMore": "En savoir plus"
+    },
     "stopping": {
       "heading": "Sauvegarde de vos données…",
       "body": "Vous pouvez quitter la réunion si vous le souhaitez, la sauvegarde se terminera automatiquement."

src/frontend/src/locales/nl/rooms.json

@@ -223,6 +223,11 @@
       "loading": "Transcriptie begint",
       "linkMore": "Meer informatie"
     },
+    "notAdminOrOwner": {
+      "heading": "Toegang beperkt",
+      "body": "Om veiligheidsredenen kan alleen de maker of een beheerder van de vergadering een transcriptie starten (beta).",
+      "linkMore": "Meer informatie"
+    },
     "stop": {
       "heading": "Transcriptie bezig...",
       "body": "De transcriptie van uw vergadering is bezig. U ontvangt het resultaat per e-mail zodra de vergadering is afgelopen.",
@@ -254,6 +259,11 @@
       "loading": "Opname gestarten",
       "linkMore": "Meer informatie"
     },
+    "notAdminOrOwner": {
+      "heading": "Toegang beperkt",
+      "body": "Om veiligheidsredenen kan alleen de maker of een beheerder van de vergadering een opname starten (beta).",
+      "linkMore": "Meer informatie"
+    },
     "stopping": {
       "heading": "Uw gegevens worden opgeslagen…",
       "body": "U kunt de vergadering verlaten als u dat wilt; de opname wordt automatisch voltooid."